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Do you still have a file server on site at your office or hosted in a data center? Are you tired of using a VPN to work on a Word doc from home? If you answered yes to either of these questions, this article is for you.

What is SharePoint?

By Microsoft’s definition SharePoint is a tool to “Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization.” Sounds awesome, yes? In short, it’s a home base for your organization’s content, applications, and data in one, secure place. Everyone on your team can access it and use it, regardless of location.

When properly implemented in conjunction with OneDrive, SharePoint can eliminate your file server and transform your organization by allowing you to sync data down to the desktop so end users have the same look and feel as they did with those mapped drives, S: Drive, U: Drive or Y: Drive. Users can collaborate with Microsoft Office documents real-time. No more shouting across the hall “hey can you let me know when you are done editing that document”.

However, not everything fits into SharePoint and OneDrive. Although limits are increasingly being lifted, there are some things you will need to understand to avoid issues when you implement SharePoint. The use of special characters, path length and item count are a few of the usage limits that you must consider when using SharePoint.

As an example, SharePoint total data can be up to 25 TB and 30 million items. However, OneDrive syncing adds some tighter restrictions. For instance, the total number of items you can sync with OneDrive is 300,000.

These limitations don’t decrease the immense value that SharePoint can bring to your team. With this file-sharing tool, your organization can see increased security, efficiency, and collaboration ability. 

SharePoint has free migration tools built right into the portal that can scan your server, identify any issues, and provide reports that show them to you. Digital323 has developed a process for reviewing these reports and designing SharePoint to help you migrate the cloud easily and responsibly. 

At Digital323, we are equipped to help bring increased security and efficiency to your team through SharePoint.

Let us know if you would like our help taking the first step towards transforming your computing environment to the cloud.